Job Description

About this role:The Administrative Assistant role provides administrative support to multiple attorneys, paralegals, and/or managers as determined and assigned by the Business Execution Manager. Job duties consist of handling moderately complex to complex assignments as well as the routine day-to-day administrative tasks. For additional information on this line of business, refer to the external Careers Site at Wellsfargo.com/careers. #LegalDeptJobsGeneral Core Responsibilities Include:Calendaring - Calendar management/resolution of conflicts. Scheduling meetings, including video and audio conference calls.Communication - Interact and act as a liaison with business clients, business partners, outside counsel, internal and external office staff, expert witnesses, and vendors.Continuing Legal Education - Enroll Legal employees in specifically requested courses, arrange travel, process associated expenses, and file/send completion records.Document Preparation - Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and utilize eDocs as the document management system of record to create/maintain business value documents.Excel - Create, edit, and update spreadsheets utilizing provided data, format spreadsheets, and organize data.Expenses - Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests.Legal Matter Management - Open, close, and update matters. Pull reports, assist with Outside Counsel engagement confirmation notifications, and assist with research of outside counsel invoices.Intake/Routing - Manage intake and routing of special processes or requests including those received via shared email boxes or SharePoint sites.Mail - Distribute incoming and outgoing mail, faxes, express mail and send outgoing mail.Maintain and update SharePoint sites.Meeting Logistics - Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.Office Supplies - Place orders for supplies, business cards, and maintain supply rooms.Presentation Materials - Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.Records Management - Maintain accurate and organized physical and electronic files in accordance with the Records and Information Management Policy and Legal Department Records Management Procedure.Research - May assist with legal research on the Internet or Westlaw with attorney or paralegal guidance.Travel - Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.Visitor Logistics - Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.