Job Description

Reporting to the Associate Director, Learning & Belonging, the Program Coordinator (PC) will be an essential part of the Organizational Learning and Development team. The PC will serve as the key administrative and programmatic support and fulfill a broad range of functions for Alumni Affairs & Development (AA&D). As a key member of the Organizational Learning and Development team, the PC will work closely with unit team members and partner teams.Responsibilities include the full range of administrative, organizational and logistical planning and execution for a range of programs and including tasks such as placing catering orders and conducting catering vendor relations, in-person and virtual scheduling, registration management, identifying and booking venues, producing Zoom meetings, managing Microsoft Teams and internal share drives, identifying and arranging for equipment/IT needs, ordering training/meeting materials, providing on-site and virtual support including room/Zoom meeting set-up (in person break-down, and sending post-event assessments. The PC is also responsible for learning program coordination, co-facilitation, and other on-site support as needed. The PC will draft monthly learning announcements, track learning program logistics, complete fiscal year end and annual plan documentation, assist with maintaining Workday Learning courses and DEI event lists, updating onboarding documents and orientation slides and resources, updating content on the AA&D Hub, and storing learning videos, resources and content in Teams and other formats; assisting with training room and storage management (e.g., setting up training rooms, coordinating all catering orders/retrieving/storing supplies and collecting mail); assisting with division orientation/onboarding programs; tracking budget expenses and producing budget/expense reports; maintaining vendor relations such as, tracking contracts with the Business Office, offering logistical support, direct communications, scheduling consultant calls and follow-up meetings, and requesting Zoom links and learning materials and preparing other requests as needed. Provide support and assistance to the Associate Director involving the coaching process for managers and staff, such as scheduling appointments, following up on next steps, assisting with Workday Learning recommendations and navigation.