Senior Administrative Assistant Ndividuals And The Ability

Job Description

Under the supervision of the Administrative Manager and exercising independent judgment and initiative, provide high level of support to the Division of Transplantation and Hepatology. Assist faculty with scheduling meetings, internal and external meetings, domestic and international travel. Edit and proofread a variety of material for grammatical and factual accuracy and take meeting minutes. Assist faculty in entering CV’s in the faculty profile system, Beatrix. Work closely with staff responsible for expense report and preparation and business office in execution financial transactions.Essential Duties1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. 

Responsibilities + Skills

Proven ability to work independently and creatively on projects, to work on multiple projects simultaneously, and to maintain the highest standards of output, business practices, good judgment, and discretion.

Education

Demonstrated exceptional customer service skills with various individuals and the ability to show outstanding initiative to provide customer service aspects of the organization. Proven ability to present, at all times, a professional representative of the division.

Experience

Job Summary

  • Published on: Saturday, 6th April 2024
  • Designation: Senior Administrative Assistant
  • industry: Medical and Health
  • Vacancy: 1
  • Employment Status: Full-time
  • Job Location: San Antonio, TX
  • Salary: 0
  • Gender:
  • Application Deadline: Saturday, 6th April 2024

About the Company

  • Company Name: Yale University.
  • Address:
  • Website: www.yale.edu
  • Company Profile:
  • What do former President George W. Bush and actress Meryl Streep have in common? They are Yalies. Yale University is one of the nation's most prestigious private liberal arts institutions, as well as one of its oldest (founded in 1701). Its roughly $17 billion endowment ranks as one of the largest in the US. Yale comprises an undergraduate college, a graduate school, and more than a dozen professional schools. Programs of study include architecture, law, medicine, and drama. Its 12 residential colleges (a system borrowed from Oxford) serve as dormitory, dining hall, and social center. The school has around 14,000 students and nearly 4,000 faculty members

Simillar Jobs

+ Browse All Jobs

More From 'Medical and Health'

+ Browse All Jobs