Job Description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Hourly Range31.05 OverviewIn 1971, Yale University established Yale Health to provide health services to its facility, staff and students through a multidisciplinary health maintenance organization located on campus. Yale Health has more than 49,000 members including students, staff, faculty and their families who come from every state in the country and almost every country in the world and is committed to an inclusive workplace. We are celebrating over 50 years of service to the Yale community. Our state-of-the-art facility at 55 Lock Street, is where our members receive most of their care from our 150+ providers. It is a 144,000 square foot medical facility with over 90 exam rooms, an Acute Care Department, a 15-bed inpatient facility with two negative pressure rooms, a diagnostic imaging suite including MR and CT scan, x-ray and ultrasound and a full-service retail pharmacy. We are currently seeking an Executive Assistant to join the Executive Support Team in providing high level administrative and clerical support to the Executive Leadership Team at Yale Health. The Executive Support Team provides support for critical functions including tracking of CME including travel arrangements and reimbursements, heavy and complex calendaring support and phone volume, comprehensive committee and project support, including minutes and meeting arrangements, communications, coordination of our Regularly Scheduled Series (Grand Rounds and Med Staff) and related continuing medical education activities. Additional responsibilities includePerforms a full range of administrative, computing and secretarial duties including complex scheduling, arranging, coordinating, receptions and/or other events; determines equipment needs, food, etc. and arrange for delivery to the event.Formats, keyboards, proofreads and edits correspondence, reports, manuscripts and other materials.Assembles attachments and corresponding material.Reviews outgoing material for completeness, dates and signatures.Answers and screens telephone calls.Assesses nature of business. Responds to requests for information and provides assistance to staff and patients.