Job Description
A cover letter and resume are required with this application. This position is eligible for a hybrid schedule.Essential Duties1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Responsibilities + Skills
Highly motivated and flexible. Willingness to assist without hesitation. Demonstrated ability to work cooperatively and with a positive attitude with coworkers and supervisor in a complex team environment. Demonstrated ability to take initiative and respond to constructive feedback. Courteous, friendly, professional and demonstrated reliability.
Education
Excellent demonstrated computer skills, including well-developed knowledge of and proven proficiency in Microsoft Office programs: Word, Excel, Outlook, Teams, PowerPoint. Ability to quickly learn and master new software applications such as expense and travel management programs, email marketing platforms, CRM databases, and online event registration platforms.
Experience