Job Description

Manage Faculty Director’s extensive travel and speaking schedule which involves arranging complex out of state and foreign travel up to several times per month. Coordinate the logistics of reimbursement from multiple sources.Assist in the coordination of logistics for conferences, seminars, and programs held on and off campus. Under the direction of the ICF Director, assist with itineraries, travel arrangements, publicity, catering, entertainment, and accommodations. Prepare required forms and reimbursements.Interact with ICF Advisory Board members, alumni, and donors, to coordinate visits and maintain records.Use the university’s electronic systems for expense management, complex international travel booking and placing orders with vendors. Collect receipts for reimbursement of travel (domestic and international) and monitor reimbursement to Yale. Work closely with department’s business office in execution of all financial transactions. Prepare all documents in accordance with university policies and procedures.Format, prepare, edit, and proofread a variety of material. Research and fact check cases and current events. Proofread and edit material for grammatical and factual accuracy, work with co-authors and editors to coordinate printing deadlines. Research and draft articles. Assemble attachments and review outgoing material for completeness.