Job Description

Reporting to the Associate Director of Administration, the Senior Administrative Assistant provides a wide range of high-level administrative, operational and secretarial support across the Office of the Provost. The Senior Administrative Assistant will support the administrative needs of the Vice Provost for Research team, including the Vice, Senior and Associate Provosts for Research. As a member of the administrative support team, the Senior Administrative Assistant is expected to partner closely with the Senior Executive Assistant on the Research team as well as with other administrative staff in the office to maintain seamless and professional day-to-day operation of the provost’s organization. In addition, a portion of the Senior Administrative Assistant’s time will be devoted to providing floating administrative coverage to provostial units across the Office of the Provost. Duties include: responding to in-person, email and phone inquiries in a highly professional manner and with accuracy, confidentiality and discretion; greeting and assisting visitors, representing the office with a welcoming, helpful and professional presence; scheduling meetings, including committee meetings of internal and external stakeholders; organizing meeting logistics and materials; and providing high level, comprehensive administrative and logistical support for various projects, programs and events as assigned. This position will also be responsible for processing p-card charges and out of pocket reimbursements, setting up purchase orders, submitting supplier invoice requests (check requests) and coordinating travel arrangements.