Job Description
Overview Posting SummaryRutgers, The State University of New Jersey, is seeking a Senior Confidential Administrative Assistant for the Office of the President. This position reports to the Special Assistant to the President and Director of Administration and provides high-level administrative support. The Senior Confidential Administrative Assistant serves as a member of the frontline of the Office of the President and is expected to engage professionally and respectfully with a wide range of audiences.Among the key duties of this position are the following:Completes a broad variety of administrative tasks including: providing scheduling support for the President’s calendar, coordinating meeting and travel arrangements, supporting the preparation of briefing materials, and processing expense reports.Provides support for on- and off-campus Presidential events which will at times require responsibilities beyond normal working hours, including weekends.Reviews and creates office processes and procedures as needed.Partners with the Department Administrator on office coverage, greeting guests professionally and answering/fielding calls and tracking inbound and outbound correspondence.Performs other duties as assigned.
Responsibilities + Skills
Education
Knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, report writing principles and practices.Demonstrated proficiency with standard computer applications, including the Microsoft Office Suite/365, as well as various conferencing and other communication applications.Excellent interpersonal skills; written and oral communication skills; problem solving skills; and organizational skills.
Experience
